Run payroll in CareWave. Not in a second system.
Most home care software hands you a CSV at the end of the pay period. CareWave runs the pay run, pays your caregivers by direct deposit, and files the taxes, all in the same system that GPS-verified the hours. Invoices come from those same hours, so the pay stub, the invoice, and your reports always agree.
From approved hours to paid caregivers, without leaving CareWave
Every clock-in and clock-out is GPS-verified, so the hours going into payroll are the hours that were actually worked. CareWave applies each caregiver's rates, overtime, mileage, and deductions, shows you the pay period, and when you approve it, caregivers are paid by direct deposit. Federal, state, and local payroll taxes are withheld and filed, W-2s and 1099s are produced at year end, and pay stubs appear in each caregiver's app. Payroll processing and tax filing run through our embedded payroll partner, Rollfi, a Priority company, inside CareWave with no second login.
Visits verified once, typed twice. That's how pay errors start.
Most home care software hands you a CSV at the end of the pay period. Someone uploads it to ADP, Paychex, or QuickBooks, fixes the rows that didn't map, and hopes the overtime came out right. Every re-key is a chance for a short paycheck, and short paychecks are how caregivers decide to leave. CareWave runs the pay run in the same system that verified the hours, so the stub, the invoice, and your reports all show the same numbers, and an auditor can trace any dollar back to a GPS-verified visit.
Client invoices with the visit detail already attached
Verified visits flow into client invoices with the date, the caregiver, the service, and the client's rate on each line, whether the payer is the family, Medicaid, the VA, or a long-term care insurance policy. You review and send, and private-pay clients can pay online by card or bank transfer. Because invoices and payroll come from the same visits, the hours you bill always match the hours you paid.
Run a pay period on your own numbers
Start a free trial, or book a 30-minute demo and we'll run a pay period from clock-in to direct deposit, then the invoices from the same hours, using scenarios from an agency your size.