Run your home care agency without chaos
Scheduling, EVV, AI visit notes, billing, and real payroll with direct deposit and tax filing, all in one platform. No exports to a second system, and compliance that takes care of itself.
- HIPAA-compliant
- EVV-ready
- Payroll built in
- Live in days, not months
Everything you need to run your home care agency
Replace the scheduler, the EVV vendor, the payroll company, and the invoicing tool with one platform your whole team can use. Less admin, fewer errors, and compliance handled as you go.
Smart scheduling & dispatch
Match caregivers to clients by skills, location, and availability. Conflicts are caught before they happen, and every change reaches your team instantly.
Payroll that actually pays
Approve the pay run and caregivers are paid by direct deposit. Rates, overtime, mileage, and tax filing are handled inside CareWave. No export, no second payroll subscription.
Two-minute AI visit notes
Caregivers speak their visit notes and get a clean, professional report they can review and approve on the spot. No more end-of-day paperwork.
Invoicing from verified hours
Every clock-out becomes an invoice line with the visit note and EVV record attached. Works for private pay, Medicaid, VA, and long-term care insurance, and clients pay online by card or bank.
Lisa, your voice agent
When a shift opens up, Lisa calls your caregivers to fill it and logs every call, so gaps get covered before you notice them.
Wave Digest
A plain-English read on your agency's numbers, delivered every Monday morning: revenue, overtime risk, and the families going quiet.
EVV & compliance built in
GPS-verified clock-ins and clock-outs back every billed hour, and records are formatted for your state's EVV aggregator, so you're audit-ready without a separate checklist.
Family portal
Families see who visited, when, and what was done, without calling the office. Transparency that builds trust and brings referrals.
Stop losing your week to the schedule
CareWave matches caregivers to clients by skills, location, and availability, flags conflicts before they're saved, and fills open shifts without a phone tree. You get your hours back for growing the agency.
Payday without the export
Most home care software stops at a timesheet report you upload to ADP or Paychex. CareWave finishes the job: verified hours get each caregiver's rates and overtime, you approve the pay period, and caregivers are paid by direct deposit with federal, state, and local taxes filed. Pay stubs land in their CareWave app. One system, one set of numbers.
From half an hour of paperwork to a two-minute voice note
Caregivers describe the visit in their own words at clock-out. WaveAI turns it into a clear, professional report they review and approve before it's filed, so notes are done before they leave the driveway.
Families who can see the care stop calling to ask about it
Every visit produces a clear care report families can read the same day. They know who came, when, and how it went, and the trust that builds is what turns a satisfied family into your next referral.
Security and compliance, built in
Frequently asked questions
The questions agency owners ask us most before switching to CareWave.
See CareWave with your own caseload
Start a free trial, or book a 30-minute demo and we'll walk through scheduling, a real pay run, AI visit notes, billing, and Lisa filling an open shift, all with scenarios from your agency, so you can judge the fit on day one.
Built by home care professionals, for home care professionals
We started Wave Technologies LLC because we've lived the frustration of running a home care agency on outdated, expensive software that doesn't work together. Juggling separate systems for scheduling, payroll, invoicing, EVV compliance, and communication isn't just inefficient. It's exhausting and costly. CareWave puts all of it in one modern, reliable platform. Scheduling, payroll that actually pays your caregivers, invoicing, EVV compliance, and team communication work together, so there's less to manage and less to pay for, and you can focus on what matters: delivering exceptional care. We're committed to building software that actually works for home care agencies: not overpromising features that don't exist, but delivering reliable tools that save you time and money today. Every feature is designed around real agency operations, because we know the challenges you face every day. Start a free trial or book a demo, and see the difference purpose-built software makes for your agency.